Ways to Reduce Air Fares for Group Booking

You don’t have to have access to a corporate travel program to save money on group air fares for an annual meeting, incentive trip, leisure groups or weddings.

Although airline tickets continue to account for a greater share of event expenses, it’s possible for event and meeting planners to obtain discount air fares for their group events. Of course, most people know that there’s a long list of small print items to disclaim discount fares associated with an event.

1.  Book 10 or More Travelers

To receive a group discount on air fares, events require a minimum of 10 or more people traveling to a common destination. Airline requirements will vary their terms as it relates to whether or not the travelers must be booked on the same flight. However, much more flexibility will be extended to group events for association meetings, incentive trips and weddings.

2.  Book 11 Months Prior to Travel

It is debatable as to when the most cost effective time to book airline travel may be, but many airlines will allow planners to book as far out as 11 months prior to the date of travel. The earlier when airline tickets are booked, most airlines will still have their more cost effective classes of seats still available.

3.  Name Your Program as a Business Event

Business events are more likely to have attendees who are traveling on multiple flights to the same destination, so airlines offer group travel programs that may be attractive for association meetings and incentive trips. Airlines may offer discount air fares of about 25% off published fares for domestic travel, and the savings may be even more significant depending on the zone where flights originate. These discounts don’t require attendees to originate from the same location.

4.  Request FareHawker for Group Discounts

Many airlines may also offer a discount for site inspections performed by FareHawker Group Consolidator, depending on the potential business associated with the event, so it’s important to find out which airline may offer this option to help offset a portion of your travel expenses. And in order to lure more business, some airlines will also extend staff tickets for event and meeting planners that have several programs (possibly even upgrades).

FareHawker GroupDesk for Airlines Group AirFare 
FareHawker is not a travel agency, we are travel service consultant that specializes in airfare search & group fare arranger. So, we are top accounted with several of the major airlines across the pan India. This means that the airlines know us for high volume of group tickets.We have assigned specific Jockeys to handle all our customers’ needs from airlines. In addition, due to the high volume of group flights we book, we have secured consolidator contracts with many airlines across the India & world.

This recognition allows us to be an effective advocate for our clients, negotiating discount airfares & securing favours when other agencies or travel company can’t. Since we work with so many non-profit organizations, travel agents & travel management companies, we know that every penny counts. Our goal is to provide you with the best value on group airline tickets‚ as well as other additional services.

(10 or more passengers on the same travel itinerary)

Please advise your travel jockey if your dates are flexible or if you can fly from a different city to reduce the cost. Group travel rates are based on how full the flights are. So, checking another date, time or airport may open up flights with more availability, & thus, lower airfares.
It is also helpful to let us know if you’ve already received other group quotes. Airlines will not allow us to offer you a quote if another travel agency is holding space for you.(When our price is lower, they’d be losing money.) In addition, your farehawker travel jockey can use that information to have more negotiating power when approaching competing airlines.